Hazelhurst Camp Rules
The Hazelhurst Camp Rules are authorized by the Prairie Club By-Laws and the Siteholder Leasing Agreement. They have been duly adopted by the Hazelhurst Camp Council and approved by the siteholders and the Prairie Club Board of Directors. Violations of these rules by siteholders, their inconsistencies between the Camp Rules and the By-Laws, Leasing Agreement, or Prairie Club Board action, the By-Laws, Leasing Agreement and Board action have precedence.
1. REGISTRATION AND CAMP USE
Only active Prairie Club members and their guests may have use of the Camp Hazelhurst facilities. Associates may use Hazelhurst Camp when participating in a Club sponsored outing at the Farmhouse. An Associate Member who has previously been an active member for 15 years may rent club-owned facilities. All members and guests entering the Camp should register their names and the building or cottage (site number) in which they may be found at the mailroom.
A. Automobiles. Cars may not be driven faster than 10 miles per hour in camp. Each site holder, with the approval of the Building and Sites committee, may provide, near their cottage, a parking place for two cars. Additional cars should be taken to the designated parking areas. Parked cars must be no closer than 7 feet from the center of the roadway. Two parking spaces are allowed at each site. A third car may be parked on existing spaces, on a temporary basis, if sufficient space exists. This, in no way, means additional parking spaces may be created.
B. Bicycles. Bicycle riding is restricted to roadways. Fast riding is prohibited. Bicycle riders must obey camp rules for automobiles and the regulations for one-way roads. “Lights on” is required for bicycle riding after dark.
C. Motorcycles, Motor Bikes, Snowmobiles, and Jet Skis are NOT permitted in the camp. Golf carts must obey Camp rules for automobiles, including parking rules.
D. People may not live in motor homes or house trailers while in the Camp. Such vehicles must be parked in the public parking lot. Boat trailers, campers, etc. must be stored in the public parking lot. Overnight tent camping is prohibited.
E. Boats: All boats and trailers must be removed from the public parking lot by November 1. The public parking lot must remain cleared until March 15. Trailer boats or empty trailers may not be stored elsewhere on the grounds, including behind the Red Barn, next to the Junior Clubhouse, or in cottage driveways.
3. QUIET HOURS
All persons must at all times refrain from causing excessive noise (i.e. loud radios, barking dogs, etc.). Excessive construction noise should be avoided early in the morning and late at night. Quiet must be maintained between 11 PM and 8 AM (ET).
Firearms, air rifles, fireworks, slingshots, or similar devices are NOT permitted in camp. Exempt from this rule are only such firearms as may be required by the caretaker in the exercise of his/her duties.
Outdoor fires may be built only in the fireplace and stoves near the beach or in the communal bonfire area set aside by the Beach Committee. Outside barbecues, incinerators, etc. may not be operated at any other location except the gas grills by the Farmhouse. See also special Hazelhurst FIRE PROTECTION INSTRUCTIONS.
All alcoholic beverages are NOT permitted on the beach, or in any other areas outside of a site holder’s cottage or Prairie Club rental facility.
All removal or trimming of trees shall be with the prior approval of the Conservation Committee or, in case of emergency, of the Camp Chair. A site holder may plant, trim, maintain or remove at their own expense those trees, shrubs and bushes that are within 30’ of their cottage or ½ the distance from a neighbor, whichever is the lesser footage. If the Conservation Committee considers a tree, regardless of where located, to be a hazard to any house or other structure, the Committee may have it removed. The removal of a fallen tree will be handled in the same way, but it is more desirable for the siteholder to have the tree removed. In an emergency the Conservation Committee will notify the siteholders that there is a tree problem and they will be given 60 days to respond. Either way, the siteholder is ultimately responsible for the expense. Branches and other debris must not be thrown in the ravine. People must not play on the slopes of ravines. The spirit of all restrictions regarding trees, shrubs, other vegetation, the ravine, pond and dunes is aimed at keeping Hazelhurst a safe and beautifully wooded, scenic area. Branches and brush cut by a siteholder should be placed at marked brush pile locations ONLY. The caretaker will arrange for brush pile pick-up. Siteholders are requested to avoid adding brush during the height of the season. Camp chair will coordinate the brush pick-up with the caretaker no less than three times yearly. Leaves and vines are not allowed in the brush pile.
Members and guests should not trespass on property adjoining Prairie Club grounds.
Children under twelve (12) years of age are not permitted in the water unless supervised by a person 16 years of age or older. Other rules of the Beach Committee shall become a part of these camp rules (See Beach Rules). KEEP THE BEACH CLEAN: Trash and refuse must not be left on the beach. Positively no glass of any kind is allowed on the beach. As there is no garbage collection on the beach, each siteholder and guest is responsible for the removal of his litter to the marked garbage can provided at the top of the beach path. Beach paraphernalia will be removed and discarded by caretaker and Beach Chair after October 1. Nothing will be left to winter on the dunes.
All wet garbage must be put in waterproof bags. Dry garbage may be wrapped or bagged. All items of garbage must be adequately and securely tied and placed in the cans provided. Siteholders are responsible for immediate removal of large and unusual pieces of refuse and for garbage not meeting above requirements. The Caretaker may be able to handle such items for a fee. Siteholders may place trash in the dumpster behind the red barn. Vegetation: See paragraph #7.
11. DOGS AND CATS
Must be kept on a leash when outside. Unleashed domestic animals may be impounded. Pets are not allowed on The Prairie Club beach. Dog walkers must remove all animal waste material. Pets are not allowed on the Prairie Club's beach. Owners who wish to walk their pet along the water’s edge must access the beach on the dog-access path located north of the beach bulletin board. Between June 1 and October 1, dog access is allowed in the morning before 10 AM (ET) and in the evening after 7 PM (ET). From October 1 through May 31 there is no time restriction. Siteholders are responsible for notifying renters and guests of this rule.
12. RENTING AND GUESTS
A. Except for members of the siteholder’s immediate family, occupancy of his/her cottage by others is limited to an aggregate of not more than three months in any one calendar year. All adults renting cottages shall hold an ACTIVE Prairie Club membership. Siteholders are responsible for the actions of renters. Compliance with camp rules shall be a condition of occupancy. The use of a cottage by non-siteholders is under the following three classifications.
1. A siteholder may permit the occupancy of his/her cottage during his absence by members of his immediate family (spouse, parents, children, brothers, sisters, in-laws) and their guests. The caretaker must be notified in advance. All such family members, who have reached age 21, who occupy a cottage more than 15 days in a calendar year in the absence of a siteholder, must hold active membership in the club.
2. A siteholder may permit the occupancy of his/her cottage by an active member of the Prairie Club in good standing as a non-paying guest. The siteholder must notify the caretaker in advance of such occupancy.
3. A siteholder may rent his/her cottage to an active member of the Prairie Club in good standing. Arrangements for such occupancy shall be in accordance with the Rental Procedures (See Rental Procedures). The siteholder must notify the office and caretaker 14 days in advance of such occupancy. Siteholders are required to remit to the Prairie Club 10% of the total amount of rentals received from all cottage occupants.
B. OBLIGATIONS OF RENTERS AND GUESTS
1. Renters and guests must be familiar with and comply with the Hazelhurst Camp Rules. Any renter or guests who continually violate Camp Rules may be asked by the Camp Chair to leave the camp.
2. Repeat violations by a siteholder’s renters or guests may be considered violations by the siteholder, resulting in monetary assessments against the siteholder or lease termination.
3. A renter or guest may NOT turn over the cottage he/she is occupying to anyone else for occupancy.
13. NON-MEMBER GUEST(S)
A non-member guest may not use the Club grounds or any cottage during the absence of the siteholder or a member of the siteholder’s immediate family.
14. FIRE PROTECTION: EMERGENCY FIRE PROTECTION INSTRUCTIONS
WHEN FIRE IS DISCOVERED.
A. 1) Dial 911.
2) State Emergency
3) Give your Emergency Address.
4) Upon Completion to dispatch, call the caretaker: 269-405-7000 (cell).
The Harbert Fire Department number: (269) 469-6362.
B. Recommendations for Fire Safety:
(1) Two smoke alarms per cottage.
(2) 50 feet of garden hose should be attached to an outside faucet.
(3) One approved fire extinguisher per cottage.
(4) Spark arresters, inside and outside, are recommended for all wood burning fireplaces.
(5) Guests and all renters should be familiar with the location of fire extinguishers, and should know how to call for help if needed.
Caretakers’ phone is (269) 405-7000. Conventional wisdom is to close your door and go to your neighbor's phone to avoid inhaling smoke or being burned!
15. CONSTRUCTION AND ALTERATIONS
Plans for all construction and alterations, including television towers, antennas, fences, satellite dishes and fuel tanks must be approved in writing by the Building and Grounds Committee before the work is begun. Fuel tanks should be screened properly. Appendix “A” of Hazelhurst Camp Building Rules is part of these rules. A siteholder (Lessee) at his/her own expense shall comply with all laws, orders and regulations of the federal, state, and municipal authorities and with any direction of any public officer pursuant to law which shall impose a duty upon the Club or the siteholder (Lessee) with respect to his building and all appurtenances thereto. (See Appendix A.)
16. SIGNS AND NOTICES
No notices (such as “For Sale” signs, etc.) may be posted on any campsite. Such notices may be posted on the bulletin boards provided and listed in the Club Bulletin.
The Sanitation Committee suggests that all siteholders that have wells have their water tested by the Michigan Board of Health yearly.
18. NON-SITEHOLDER MEMBERS
A member of the Prairie Club who does not own a cottage on the Hazelhurst grounds, who is not renting a cottage in camp, who is not a guest of a cottage owner on the Hazelhurst grounds, or who is not renting a room or other space in any Club-owned building, but who nevertheless wishes to use the beach, tennis courts, and grounds regularly, (more than once a month in peak season) is required to purchase a Hazelhurst Season-Pass from the Club office.
A. A season pass extends beach & tennis privileges to members of the immediate family and houseguest(s). The Season-Pass holder must accompany their house guest(s). Privileges are not extended to non-family members occupying Season Pass holder’s home in the absence of the Season Pass cardholder.
B. For any non-siteholder boat to be stored on the beach or camp property beyond the owner’s period of paid occupancy, the boat owner must purchase a Season Pass.
19. JUNIOR CLUBHOUSE
Rules of the Junior Clubhouse Committee, as approved by the Hazelhurst Camp Council, become part of Camp rules.
A. Each prospective owner or co-owner of a cottage must have been full, active members in good standing for the previous two (2) years and currently be a member of the Club. Each owner shall assume equal responsibility for the lease. In case a non-member inherits a cottage, she/he must become a full active member through regular procedure or dispose of the cottage to an active member.
B. There shall be two (2) regular site holders meetings each year, one on Fourth of July weekend and one in August, on a date selected by the Camp Chair. Sites may be represented by proxy on all matters that come before these meetings, provided that the representative must be a member of the Prairie Club and must provided written authorization from the siteholder to the Camp Chair prior to the meeting. A majority of site holder sites present at a Siteholders' meeting, either in person, electronically, or via proxy, shall constitute a quorum. At Siteholders’ meetings, there shall be one vote allowed per cottage. Such a vote may be cast jointly or fractionally. Meetings must be held in a public place and must be posted.
C. Each site is responsible for 5 hours of camp service each year. This service may be accomplished by working with any of the camp committee chairs or by serving as camp officer or on camp council. Siteholders, friends, relatives, or hired help may complete the 5 hours. An assessment of $100.00 is levied on a site not completing the service. The monies collected will be used for operating expenses.
21. CANCELLATION OF SITE LEASE
The Executive Board of the Prairie Club may cancel the lease of any siteholder who violates these Camp Rules.
22. ASSESSMENT FOR RULES VIOLATION
Upon third notification by the Camp Chair or his authorized agent of violation of a Camp rule, a member may be assessed $100.00. The second and third notification must be in writing.
The site lease and these rules shall be deemed to be a Michigan contract and all of the terms and provisions thereof shall be construed in accordance with Michigan law.
Approved by Hazelhurst Camp Council & Siteholders
9/09, 6/09, 8/07, 6/07, 8/04, 8/99, 8/98, 8/94, 8/14, 7/15, 8/15, 9/16