Rental Procedures
January
Prairie Club office publishes the rental procedures in The Bulletin, our quarterly club newsletter.
February
No requests will be honored before February 15th. Envelopes must be postmarked no sooner than February
15th! Members who want to rent Club owned facilities must mail their written requests to the Club office, with
the dates requested and the preferred rental locations. Rental requests will be taken in order of receipt
beginning on February 20th. Listing three rental dates, in order of preference, usually assures a rental during
the summer.
(No faxes, e-mails, or telephone calls will be accepted!) Please enclose a deposit check in the amount of $50.00
for each rental request made payable to the Prairie Club. Any unfulfilled requests will be returned to you along
with your deposit.
Any Prairie Club member can rent (1) facility at Hazelhurst Camp during peak season (June 15 - Labor Day
weekend). The renting member must be present in the facility or in the camp if they are a siteholder and is held
responsible for all guests. The member will be held responsible for any damage or charges incurred and will not
be allowed to rent again until all charges are paid in full. All facilities will be inspected after check out by the
cleaning crew and or the Caretaker who will arrange for any emergency repairs. Our facility chair(s) will be
notified immediately of loss or damage.
March 1-15
Club office confirms rentals with members. Reservations are finalized.
May 1
Final payments for Prairie Club facilities must be made in full. If rental is booked after May 1st, all payments
are due 30 days prior to the rental stay.
Cancellation Policy
To be guaranteed a full refund, cancellations must be made by May 1st or 30 days prior to the stay. If you fail
to cancel by these dates, there will be no refund unless a replacement rental can be arranged. If no alternative
rental can be arranged, no fees will be returned. This cancellation policy is in effect for ALL Prairie Club owned
rental facilities.
Other notes:
Rental requests may be made throughout the entire year.
A waiting list will be established for rentals that cannot be immediately accommodated.
Please contact the Office directly for information regarding renting for large groups.
Private Cottage Rentals
Effective September 2005, the Prairie Club has discontinued performance of rental services for private cottages.
Siteholders may continue to rent their private cottages as provided under the Hazelhurst Camp Rules and
siteholder lease. Rentals may be to members only.
In accordance with the siteholder lease and the Hazelhurst Camp Rules, siteholders are responsible for
remitting 10% of all proceeds received for private cottage rentals to the Prairie Club to reimburse the Prairie
Club for use of its beach and grounds. This remittance is to be made prior to occupancy by the renter. The
siteholder must report the names of renters and periods of rental to the Club office and the caretaker.
The Prairie Club is not responsible for any aspect of private cottage rentals, including defaults on rental
agreements. Siteholders must provide renters with the Hazelhurst Camp Rules and may be held responsible for
any violations by their renters.
Prairie Club office publishes the rental procedures in The Bulletin, our quarterly club newsletter.
February
No requests will be honored before February 15th. Envelopes must be postmarked no sooner than February
15th! Members who want to rent Club owned facilities must mail their written requests to the Club office, with
the dates requested and the preferred rental locations. Rental requests will be taken in order of receipt
beginning on February 20th. Listing three rental dates, in order of preference, usually assures a rental during
the summer.
(No faxes, e-mails, or telephone calls will be accepted!) Please enclose a deposit check in the amount of $50.00
for each rental request made payable to the Prairie Club. Any unfulfilled requests will be returned to you along
with your deposit.
Any Prairie Club member can rent (1) facility at Hazelhurst Camp during peak season (June 15 - Labor Day
weekend). The renting member must be present in the facility or in the camp if they are a siteholder and is held
responsible for all guests. The member will be held responsible for any damage or charges incurred and will not
be allowed to rent again until all charges are paid in full. All facilities will be inspected after check out by the
cleaning crew and or the Caretaker who will arrange for any emergency repairs. Our facility chair(s) will be
notified immediately of loss or damage.
March 1-15
Club office confirms rentals with members. Reservations are finalized.
May 1
Final payments for Prairie Club facilities must be made in full. If rental is booked after May 1st, all payments
are due 30 days prior to the rental stay.
Cancellation Policy
To be guaranteed a full refund, cancellations must be made by May 1st or 30 days prior to the stay. If you fail
to cancel by these dates, there will be no refund unless a replacement rental can be arranged. If no alternative
rental can be arranged, no fees will be returned. This cancellation policy is in effect for ALL Prairie Club owned
rental facilities.
Other notes:
Rental requests may be made throughout the entire year.
A waiting list will be established for rentals that cannot be immediately accommodated.
Please contact the Office directly for information regarding renting for large groups.
Private Cottage Rentals
Effective September 2005, the Prairie Club has discontinued performance of rental services for private cottages.
Siteholders may continue to rent their private cottages as provided under the Hazelhurst Camp Rules and
siteholder lease. Rentals may be to members only.
In accordance with the siteholder lease and the Hazelhurst Camp Rules, siteholders are responsible for
remitting 10% of all proceeds received for private cottage rentals to the Prairie Club to reimburse the Prairie
Club for use of its beach and grounds. This remittance is to be made prior to occupancy by the renter. The
siteholder must report the names of renters and periods of rental to the Club office and the caretaker.
The Prairie Club is not responsible for any aspect of private cottage rentals, including defaults on rental
agreements. Siteholders must provide renters with the Hazelhurst Camp Rules and may be held responsible for
any violations by their renters.
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